Home Club Brief History Members Club Clothing Constitution News Rides Summary of Rides Club Rides Cafes Events Club Events Other Events Racing Mountain Biking Spinning Gallery		CONSTITUTION 1 TITLE The club shall be known as the Ribble Valley Cycling and Racing Club (hereinafter referred to as ‘The Club’) 2 AIMS The Aims of The Club shall be: 2.1 To further all aspects of the sport of cycling. 2.2 To ensure that all members are in a position to get the maximum benefits to be obtained from the sport. 2.3 To look after the members interests in the general running of the sport. 2.4 To support policies which encourage cycling and enhance the safety of cyclists. 3 MEMBERSHIP Membership shall open to all persons; those under the age of 18 years must produce written parental consent. The official application form must be completed and passed to the Secretary who will present the application to the Committee for consideration. The appropriate subscription must accompany the application for membership. All members except social members shall be covered by Third Party Insurance by membership of either British Cycling or the Cyclists Touring Club. All members will receive a copy of The Club Hand/Rule Book. 4 MANAGEMENT The management of The Club shall be vested in a Management Committee which shall consist of: • Life President • President • Chairperson • Vice Chairperson • Treasurer • Vice Treasurer • General Secretary • Assistant General Secretary • Any number of other Members to maintain the Management Committee at twelve Members 4.1 Seven Committee members are required for a quorum for a Management Committee Meeting to take place provided that at least two of the following elected members - Chairperson, Vice Chairperson or General secretary are present within the aforesaid quorum 4.2 The Management Committee will hold six meetings per year. The dates will be set at the first Management Committee meeting which will convene on an agreed date following the Election of Officials at the AGM. Meetings will be held bi-monthly with possible exceptions during the holiday seasons. Minutes will be formally recorded and freely available to view in the Club Room, alternatively a written copy can be requested by contacting the General Secretary. 4.3 The Management Committee shall have powers to fill vacancies if they arise and to co-opt members for particular projects, but co-opted members shall not have a Management Committee vote. 4.4 The Management Committee shall have the power to conduct its affairs in support of The Club in any way it considers appropriate. 4.5 The Management Committee shall have the power to establish any Sub-Committee deemed appropriate to assist in meeting the objectives of The Club, and to delegate to these Sub- Committees such duties as may be considered appropriate. All Sub-Committees should have terms of reference and should report to the Management Committee. 4.6 The Management Committee shall have the power to adjudicate on any matter not covered by the Constitution or Rules and Regulations and on any dispute amongst the members not otherwise covered by Law. 4.7 Any ‘Ordinary’ Member can attend a Management Committee meeting as an ‘Observer’. This has to be by prior arrangement with the Secretary, as an attendance schedule may need to be compiled. The ‘Observer’ does not attract the right to a vote and can be asked to leave the Meeting by the Chairperson or General Secretary if the business of the Meeting is of a confidential or personal nature. 5 ANNUAL GENERAL MEETING The Annual General Meeting (AGM) shall be held in the month of October for the purpose of:- 5.1 Receiving the audited Statement of Accounts and Balance Sheet for the year. 5.2 Electing Officers and the Committee for the ensuing year. 5.3 Electing the Honorary Auditors. 5.4 Considering any amendments to the Constitution of which due notice has been given to all Members. Any proposed change to the Constitution by a member must be received by the Chairperson or Secretary at least 21 days prior to the date of the AGM in order that members shall have sufficient notice of the proposal. In any event, members must have a minimum of 21 days notice of the AGM and/or any proposed changes to the Constitution to be considered at the AGM. A two-thirds majority vote is required for changes to the constitution. 5.5 Members shall be notified of the AGM in writing 6 weeks prior to the date of the AGM. Items for the Agenda of the AGM shall reach the Secretary at least 21 days before the meeting. The Agenda shall be circulated, with a copy of the previous years Minutes, to all members at least 7 days prior to the meeting. 5.6 Nominations for Officers of the Club shall be passed to the Secretary prior to the meeting. All nominations shall be seconded by another member. The Proposer must establish that the Nominee is prepared to stand for office before the nomination can be accepted. If, in the unlikely event, a Nominee withdraws at the AGM or no nomination has been received, nominations can be accepted from the floor. 5.7 Current Officers of The Club who do not wish to be considered for the following year shall inform the Secretary or Chairperson at least 28 days before the meeting. 5.8 Each fully paid up member present at the meeting shall have one vote. The vote shall be by a show of hands unless a ballot has been called by at least 25% of those present who are entitled to vote. A simple majority vote is required to carry. In the event of an equal show of hands the Chairman will have the casting vote. 5.9 The Honorary office of President is appointed by the Committee. The term of office will be from AGM - AGM, for 2 consecutive years. 6 SUBSCRIPTIONS/FINANCIAL YEAR Annual subscriptions shall become payable on 1st April of each year with the amount being determined by the AGM. Once the AGM has agreed the subscription the Secretary shall advise all members of the amounts due and ensure that the subscription is paid as early as possible and certainly before 1st June so that their rights and privileges are not affected. Any member failing to make payment by 1st June shall cease to be entitled to the rights and privileges of membership until the subscriptions are paid. The Financial Year shall commence on 1st April. 7 RESIGNATIONS Committee Members intending to resign must do so by writing to the Secretary giving a minimum of 28 days notice. 8 EXTRAORDINARY GENERAL MEETING An Extraordinary General Meeting (EGM) shall be called by the Chairperson or Secretary within one month of receipt of a requisition signed by at least ten fully paid up members stating the purpose of the meeting. The Management Committee can also call an EGM. At least seven days notice shall be given to all fully paid up members of the date, venue and purpose of the EGM. No other business shall be conducted at the meeting. An EGM can only be called in the event that an ‘issue’ has first been presented to the Management Committee and remained unresolved. 9 CONSTITUTION AMENDMENTS 9.1 No constitution rule may be altered, added to, or deleted - except at an AGM or an EGM called for that purpose, and then only by two-thirds majority of those present. 9.2 This Constitution when adopted by a two-thirds majority of members present at an AGM or EGM becomes ‘The Constitution’ thereinafter. 10 CLUB DESIGN The Club Design and Colours of Red, White and Blue are subject to the Constitutional regulations. 11 CHILD PROTECTION POLICY The Club shall have a child protection policy in accordance with the ‘British Cycling Policy and Procedure for the Protection of Children and Vulnerable Adults’. 12 CLUB ASSETS In the event of the Club being ‘wound-up’ the Assets of the Club shall be devolved to further the Sport of Cycling. The Assets will be distributed pro rata to recognised local cycling bodies.